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Proposal Writer

United States (Remote)

Job Type

Full Time

About the Role

Job Summary:

The Vander Weele Group has an exciting job opportunity for a passionate Proposal Writer to join our team. The ideal Proposal Writer will be experienced in government proposal writing, is a strong project manager and critical thinker, and can juggle multiple proposals with various deadlines. As a Proposal Writer, you will work closely with our Capture Manager and Subject Matter Experts, lead kick-off meetings to identify how to leverage our team’s capabilities, tailor our content to each solicitation, and hit all submittal deadlines. This position requires phenomenal writing skills, meticulous attention to detail, and the ability to thrive in a fast-paced environment.

The Vander Weele Group provides grants monitoring and oversight services for large Federal grants. We work with Federal, state, and local municipalities to ensure grant funds are being used appropriately and programs are achieving the desired results. This is a niche business, so we are looking for someone who is proactive in expanding their skillset and is able to manage projects and teams to meet a range of solicitation requirements.

Job Duties:

  • Manage the proposal-writing process from kick-off to submission: Drive kick-off meetings to identify our approach to delivering a phenomenal and tailored proposal every time; ensure all team members hit internal deadlines; complete all forms and registrations; and submit proposals on time.

  • Produce compliant, organized, and compelling material for proposals on deadline. Develop proposals by assembling information, including project nature, objectives/outcomes/deliverables, implementation, methods, timetables, staffing, budgets, standards of performance, and evaluation. Communicate effectively with team members to incorporate feedback through multiple rounds of revision.

  • Update and manage in-house proposal content management system: Find, analyze, and synthesize written material; Revise, repurpose, and tailor content for new efforts.

  • Liaise with respective business units (CEO, Subject Matter Experts, sales personnel, etc.) to gather information for proposal responses.

  • Tailor our Work Plan methodology for each Request for Proposal by gaining a deep understanding of what we do and how we do it.

  • Ensure proposal formatting and language comply with the Vander Weele Group’s branding guidelines and Guide to Formal Writing.

  • Contribute to marketing and sales strategy and approach.

  • Undertake special projects as required.



  • Bachelor's degree in journalism, communications, English, or a related field.

  • 2-3 years of government proposal writing required.

  • 2-3 years managing the proposal-writing process.

  • Have impeccable written communication skills, including the ability to write relevant, tailored, and error-free communications.

  • Able to synthesize complex information and project processes into clear and compelling language.

  • Must be able to work with Subject Matter Experts to conceptualize project flows and map out project work plans.

  • Must be well-versed in formatting complex Microsoft Word documents.

  • Apply strong planning and organizing skills.

  • Must be self-motivated, resilient, and have strong interpersonal skills.

  • Must be able to handle stressful situations effectively and juggle multiple proposals.

  • Possess high integrity, positive attitude, and professionalism.

  • Utilize strong common sense to identify urgent and vital issues and tasks.

  • Able to work remotely and engage with team members across multiple US time zones.

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